The Intramural Sports Department is establishing a new rule in 2009-2010 regarding game cancellations and forfeit funds. Please review the following policies and procedures, as they will be strictly enforced throughout the intramural year.
The IM Office does NOT grant rescheduling requests. Before an event, each captain has the opportunity to specify preferred days of play, which we honor to the best of our ability. For this reason, and due to limitations with facility space, we cannot reschedule games once a season has begun. For conflicts regarding specific games, please follow the "Cancellation Request" procedure.
Forfeits are a regrettable aspect of any intramural event and undermine the effort of intramural staff and participants. The IM Office seeks to avoid forfeits by granting teams their preferred nights of play (whenever possible) and providing captains with a "cancellation request" procedure.
For the purposes of Georgetown Intramurals, a "forfeit" is defined as any of the following:
Failure to post any players for a scheduled game.
Failure to post the required total/ratio of players for a scheduled game. (Example: not enough women present for a Coed game)
Failure to provide the required 24 hours notice for a cancellation request. The 24 hour deadline is 5:00pm on the day before the game in question. For Sunday games, the request must be submitted by 5:00pm on the previous Friday.
The penalties for a forfeit include the following:
The team receives a "Loss" for the game.
The team receives a sportsmanship rating of (2.0) for the game.
The team loses its forfeit fee for the intramural event.
Subsequent forfeits can result in loss of playoff eligibility and potential removal from the event.
Cancellation Request Procedure
Any team captain aware of an impending forfeit must contact the IM Office with a "Cancellation Request." Cancellation Requests must be received by 5:00pm on the day BEFORE the game in question. Any cancellation requests made beyond this deadline are not valid and will be deemed as a forfeit. For Sunday games, the request must be received by 5:00pm on the previous Friday.
Any team that successfully submits a cancellation request will be credited with a "Loss" -- HOWEVER, the team retains its forfeit fee and playoff eligibility.
How to Submit a Cancellation Request
To submit a cancellation request, send an e-mail entitled "Flag Football Cancellation Request" to email@example.com. Include the following information:
Team Name and Division
Date and Time of cancellation request
Opponent's Team Name
The IM Office will process your request and will contact you regarding the status of your cancellation request. Any cancellation request must be received by 5:00pm on the day BEFORE the game in question. Any request submitted after this deadline will not be recognized and will deemed a forfeit.